Description

Statutory Training Policy Template for FAIS & FICA FSPs

The Statutory Training Policy Template is an editable downloadable document designed for authorised Financial Services Providers that need a structured policy for FAIS competence training, CPD, FICA AML/CFT/CPF training, RMCP training and statutory training evidence.

This Statutory Training Policy Template helps an FSP document how training needs are identified, planned, approved, delivered, recorded, monitored and escalated where statutory training obligations are not met.

For related FAIS compliance templates, you may also view our CPD Policy and Procedures Template, FAIS Competence Register Template and FICA RMCP Template and Annexure Pack.

For official regulatory information, you can also visit the FSCA FAIS regulated entities page and the Financial Intelligence Centre website.

What Is Included In This Statutory Training Policy Template?

This template is designed to help FSPs manage statutory training as part of operational ability, competence governance, AML/CFT controls and compliance evidence. It brings FAIS and FICA training controls into one policy document.

The policy includes sections for:

• Policy review and version control
• Training coordinator and compliance role allocation
• Introduction to statutory training governance
• Purpose and objectives of the policy
• Scope and application
• Definitions, including FAIS, BN 194, CPD, FICA, RMCP, AML/CFT/CPF and competence register
• Legislative and regulatory framework
• Governance roles and responsibilities
• Statutory training categories
• FAIS training and competence procedure
• Competence assessment before appointment
• Product-Specific Training controls
• Class of Business training controls
• Regulatory Examination monitoring
• CPD integration
• Competence register requirements
• FICA AML/CFT/CPF training procedure
• FICA induction and refresher training
• Specialised RMCP training
• Sanctions screening and Directive 8 training controls
• Training needs analysis and annual training plan
• Training approval, delivery and attendance controls
• Training records, evidence and monitoring
• Non-compliance and remedial action
• Policy review, approval and acknowledgement

Statutory Training Policy Annexures Included

The Statutory Training Policy Template includes practical annexures that help the FSP implement and evidence its training programme.

The annexures include:

• Annexure A: Annual Statutory Training Plan Template
• Annexure B: Training Needs Analysis Form
• Annexure C: Training Attendance Register
• Annexure D: FICA Training Matrix
• Annexure E: CPD and FAIS Competence Monitoring Checklist
• Annexure F: Training Evidence Index
• Annexure G: Training Non-Compliance and Remediation Register
• Annexure H: Staff Acknowledgement and Declaration
• Approval section for the governing body or Key Individual

Why FSPs Need a Statutory Training Policy Template

Training is not only an HR activity. For an FSP, training supports operational ability, fit and proper compliance, representative competence, fair client outcomes, FICA implementation, RMCP awareness and risk-based controls.

A written Statutory Training Policy Template helps the FSP show that training is planned, role-specific, monitored and supported by proper evidence. It also helps the FSP identify when a representative, employee or relevant contractor has not completed required training and what action must be taken.

This template helps address common weaknesses such as:

• No combined statutory training policy
• No annual statutory training plan
• No training needs analysis process
• No clear FAIS competence training procedure
• No FICA AML/CFT training matrix
• No RMCP training evidence file
• No training attendance register
• No training evidence index
• No CPD and FAIS competence monitoring checklist
• No process for overdue training or failed assessments
• No training non-compliance and remediation register

FAIS Training and Competence Controls

The template includes FAIS training procedures for competence assessment before appointment, Product-Specific Training, Class of Business training, Regulatory Examinations, CPD integration and competence register updates.

This helps the FSP confirm whether a person is properly trained before rendering financial services and whether any supervision, limitation or remedial training is required.

FICA AML/CFT/CPF Training Controls

The Statutory Training Policy Template includes FICA training controls for accountable institutions. It covers general FICA awareness, induction training, specialised RMCP training, sanctions screening, suspicious and unusual transaction indicators, internal escalation and refresher training.

The FICA Training Matrix helps the FSP identify which roles require general FICA awareness, CDD training, EDD training, transaction monitoring training, sanctions training, MLRO training or Directive 8-related employee screening awareness.

Training Needs Analysis and Annual Training Plan

The Training Needs Analysis Form helps the FSP assess FAIS competence gaps, CPD progress, FICA role risk, RMCP knowledge, conduct risk, policy awareness and monitoring findings.

The Annual Statutory Training Plan Template helps the FSP record the person or role requiring training, topic, reason, target date, evidence required and completion status.

Training Evidence and Non-Compliance Controls

The template includes a Training Evidence Index to help the FSP track certificates, attendance registers, LMS reports, assessments, policy acknowledgements, CPD evidence, training slides and management review reports.

The Training Non-Compliance and Remediation Register helps the FSP record missed requirements, due dates, risk impact, action taken, new deadlines and reviewer closure.

Who Should Use This Statutory Training Policy Template?

• Authorised Financial Services Providers
• Key Individuals responsible for competence oversight
• FSPs with representatives or supervised representatives
• FSPs that are accountable institutions under FICA
• FICA Compliance Officers and MLROs
• Compliance officers assisting FSPs with FAIS and FICA training controls
• Training coordinators, HR staff and office administrators responsible for training evidence

Editable and Customisable Training Policy Template

This Statutory Training Policy Template is editable and must be customised before use. The FSP must insert its name, FSP number, Key Individual, training coordinator, compliance function, FICA Compliance Officer or MLRO, product categories, training providers, internal training timelines and evidence storage locations.

The annexures should be completed and aligned to the FSP’s licence categories, representative structure, RMCP, FICA risk profile, client base, products, delivery channels and internal compliance monitoring process.

Important Compliance Note

This Statutory Training Policy Template is a compliance support document. It does not replace legal advice, regulatory advice, compliance officer monitoring, MLRO guidance, FICA RMCP customisation, fit and proper assessment or FSCA/FIC engagement. Each FSP remains responsible for ensuring that its final policy is accurate, approved, implemented, evidenced and aligned with its actual statutory training obligations.